Glossary
NetSuite and NetOrderFlow terms, defined in the way they are used in this app.
Terms you will meet in this app and in NetSuite, in plain language.
Identifiers
| Term | Meaning |
|---|---|
| Internal ID | The numeric key NetSuite assigns to every record. The most reliable way to reference a customer, item, or list value on import. |
| External ID | A key you control. NetSuite treats it as unique and can match on it, which makes it both the line-grouping key for orders and the safe way to re-import a correction. |
| Sequence / seq | The incrementing number inside an External ID pattern, padded to a fixed width. |
| Order number | The human-readable number this app assigns to an order. Distinct from the NetSuite document number. |
| Transaction ID | The document number NetSuite gives the imported Sales Order. Recorded on the Reconcile screen. |
NetSuite structure
| Term | Meaning |
|---|---|
| Subsidiary | A legal entity in a OneWorld account. Required on transactions in those accounts. |
| Segment | A classification dimension on a transaction: subsidiary, location, department, or class. |
| Location | Where inventory sits or a transaction happens. |
| Department / Class | Reporting dimensions, often used for teams and product families. |
| Nexus | A tax jurisdiction. Determines which tax codes are available. |
| Tax code | The rate and treatment applied to a line. |
| Units of measure (UOM) set | The group of units an item can be transacted in, such as Each, Case, Pallet. |
| Saved search | A stored NetSuite query. How you get reference data out as CSV. |
| Saved import / CSV import mapping | A stored column-to-field mapping so repeat imports are quick. |
| Data Handling | The import setting that decides whether rows Add, Update, or Add or Update. |
| Item fulfillment | The NetSuite record created when a Sales Order ships. Downstream of this app. |
| Sublist | A repeating section on a NetSuite record, such as the Items lines on a Sales Order. |
Pricing
| Term | Meaning |
|---|---|
| Price level | A named pricing tier such as Base or Wholesale. A customer's price level decides which item price is used. |
| Quantity tier | A price on a price level that applies from a minimum quantity upwards. |
| Price override | A unit price typed by a rep instead of the resolved price. Controlled by a permission. |
| Line discount | A discount that is an attribute of a product line, as a percentage or an amount. |
| Order discount | A discount applied to the order as a whole. |
| Discount item | The NetSuite item used to represent a discount on the transaction, with its own GL account. |
| Customer deposit | A payment recorded against the order at entry time. |
This app
| Term | Meaning |
|---|---|
| Organization / workspace | Your tenant. All data is scoped to it. |
| Managed list | A dropdown source you maintain, with names and NetSuite Internal IDs. |
| Custom field | A field you define on customers, items, orders, or order lines. |
| Flow rule | A rule that copies a value from a customer to an order, or an item to a line. |
| Order rule | A setting that makes a field required or a capability available during order entry. |
| Export template | The ordered column layout of a generated CSV. |
| Export job | One generation run, with the files it produced. |
| Preflight | The validation run before a file is generated: missing IDs, missing required segments, manual lines. |
| Reconcile | Marking an exported order as confirmed present in NetSuite. |
| Clean slate | A full wipe of the organization's operational data. |
| Demo data | The Summit Coffee Roasters sample dataset, tagged so it can be removed cleanly. |
| Territory | A grouping used to scope which customers and orders a user can see. |
| Seat | One active user, counted against your plan. |
| MCP | The Model Context Protocol endpoint that lets an AI client read your data. |
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